Source: https://vaultcrmhelp.veeva.com/doc/Content/CRM_topics/Events/Planning/EMEvents.htm

## Displaying Events Management Events in My Schedule

To avoid scheduling conflicts, users can view Events Management events in My Schedule if they are the event owner, or a user or group Event Team Member.

**Who can use this feature?**

* End Users - Browser, iPad, iPhone
* [Viewing Events in My Schedule](#Viewing)
* [Excluding Event Team Members in Specific Roles](#Excludin)
* [Filtering Event Types in My Schedule](#Filterin)
* Users require an Events Management License

### Configuring Events in My Schedule for

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)End Users](#)

To configure this feature:

1. Ensure the following features are configured:

   * [Configuring Events Management](../Configuration/Config.htm)
   * [Configuring Call Planning](../../CallPlanning/CPConfig.htm)
2. Navigate to **Business Admin > Objects > veeva\_settings\_\_v** and edit the Global Veeva Settings record.
3. Select the **ENABLE\_SCHEDULE\_MEDICAL\_EVENT** checkbox.

### Viewing Events in My Schedule as

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)End Users](#)

Events Management events display in My Schedule if the user is the owner or if the user is a user or group Event Team Member. Events do not display when the em\_event\_status\_\_v field on the em\_event\_\_v record is set to canceled\_\_v.

Events do not display in My Schedule for write-in Event Team Members.

To view a popover with event details from My Schedule, select the event from the calendar.

![](../../../Resources/Images/SchedulingPlanning/CallPlanning/EM Event/EMEventiPad1.PNG)

The event details popover displays the following information:

* em\_event\_status\_\_v
* end\_time\_\_v
* location\_\_v
* name\_\_v
* object\_type\_\_v
* ownerid\_\_v

  The ownerid\_\_v field only displays for events where the owner is someone other than current user.
* product\_\_v - iPad only
* program\_type\_\_v
* speaker\_\_v (em\_event\_speaker\_\_v with status of rejected\_\_v are not displayed)

  The speaker\_\_v field only displays for events with speakers.
* start\_time\_\_v

For virtual, hybrid, or Engage events, an event format icon also displays on the popover. The event format icon does not display for in-person Events Management events.

iPad, iPhone

In Agenda View on the iPad and iPhone platforms, the following information does not display on the event popover:

* program\_type\_\_v
* speaker\_\_v
* em\_event\_status\_\_v

To view more information or edit the event, select the event name from the event details popover. The event record opens.

### Excluding Event Team Members in Specific Roles for

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)End Users](#)

To disable this functionality for Event Team Members in specific roles:

1. Navigate to **Business Admin > Objects > Events Management Settings**.
2. Select **Edit** for the appropriate settings record.
3. Enter a comma-delimited list of the roles’ API names in the **exclude\_team\_member\_roles\_\_\_v** Events Management Setting. For example: approver\_\_v,vendor\_\_v

### Filtering Event Types in My Schedule for

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)End Users](#)

End Users can view a more relevant and focused list of events in My Schedule, making it easier to plan their day and week. Business Admin Users can exclude certain event types, such as event templates, from displaying in My Schedule for all users. This ensures users only see events they are actively participating in, rather than templates they have access to for event creation:

1. Navigate to **Business Admin > Objects > Events Management Settings**.
2. Select **Edit** for the appropriate settings record.
3. Populate the **exclude\_event\_types\_from\_my\_schedule\_\_v** field with a comma-delimited list of Event Type API names to exclude from displaying in My Schedule. For example:

   marketing\_program\_\_v,local\_event\_template\_\_v

When end users view their calendars in My Schedule, events with an event type listed in the exclude\_event\_types\_from\_my\_schedule\_\_v Events Management setting do not display.

### Related Topics

[Creating an Event](CreatingEvents.htm)

[Adding Event Team Members to Events](EventTeamMembers.htm)