Source: https://vaultcrmhelp.veeva.com/doc/Content/CRM_topics/Events/VirtualEvents/AltHosts.htm

## Using Alternative Hosts for Virtual Events

End users can designate Event Team Members as alternative hosts to start and manage virtual events with the same privileges as the event host. This enables end users to avoid rescheduling or canceling the event if the original host cannot host the event, for example, due to illness or scheduling conflicts.

**Who can use this feature?**

* End Users - Browser, iPad
* [Designating Alternative Hosts](#Designat)
* [Designating Hosts](#Designat2)
* Alternative Hosts - Browser, iPad
* [Starting a Virtual Event](#Starting)
* Users require Events Management and Engage licenses

### Configuring Alternative Virtual Event Hosts for

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)Alternative Hosts](#)

To configure this feature, ensure the following features are configured:

* [Configuring Events Management](../Configuration/Config.htm) – Ensure alternative hosts are licensed Events Management users
* [Hosting a Virtual Event using Engage](HostingVirtualEvents.htm)
* [Configuring Engage Meeting](../../Multichannel/Engage/ConfiguringEngage/ConfigureEngageMeeting.htm) – Ensure alternative hosts are licensed Engage users

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)End Users](#)

To configure this feature:

1. Ensure the following features are configured:

   * [Configuring Events Management](../Configuration/Config.htm)
   * [Hosting a Virtual Event using Engage](HostingVirtualEvents.htm)
2. Grant the following permissions:

   | Object | Object Permission | Object Types | Fields | Field Permission |
   | --- | --- | --- | --- | --- |
   | em\_event\_team\_member\_\_v | CRE | n/a | virtual\_role\_\_v | Edit |
   | em\_event\_\_v | CRE | n/a | assigned\_host\_\_v | Edit |
   | remote\_meeting\_\_v | CRE | n/a | assigned\_host\_\_v | Edit |
3. Navigate to **Admin > Configuration > Objects > em\_event\_team\_member\_\_v > Layouts**.
4. Add the **virtual\_role\_\_v** field to the appropriate layouts.

### Designating Alternative Hosts as

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)End Users](#)

When an event organizer schedules a virtual event, their corresponding em\_event\_team\_member\_\_v record is updated with a virtual\_role\_\_v of host\_\_v.

If an em\_event\_team\_member\_\_v does not exist for the host, a corresponding record is automatically added to the event with the virtual\_role\_\_v of host\_\_v.

To add alternative hosts to a the virtual event:

1. Navigate to the appropriate **em\_event\_\_v** record.
2. Navigate to the list of Event Team Members.
3. Select **alternative\_host\_\_v** in the virtual\_role\_\_v picklist for all appropriate team members. The virtual\_role\_\_v picklist only displays for team members with an event\_team\_member\_type\_\_v field of user\_\_v.

If an Alternative Host is also added to the event as a user attendee, the user is prioritized as an Alternative Host and is not assigned a [Participant URL](HostingVirtualEvents.htm#Generati).

### Designating Hosts as

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)End Users](#)

An event organizer can schedule a virtual event on behalf of another event team member by assigning them with a virtual\_role\_\_v of host\_\_v.

To designate a host of a virtual event:

1. Navigate to the appropriate **em\_event\_\_v** record.
2. Navigate to the list of Event Team Members.
3. Select **host\_\_v** in the virtual\_role\_\_v picklist for all appropriate team members. The virtual\_role\_\_v picklist only displays for team members with an event\_team\_member\_type\_\_v field of user\_\_v.
4. Select the **Schedule Engage** button in the All Actions menu on the em\_event\_\_v record.

After scheduling, the assigned host cannot be changed or removed. Alternative hosts can be added and removed.

### Starting a Virtual Event as

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)Alternative Hosts](#)

To start a virtual event as an alternative host:

1. Navigate to the appropriate **em\_event\_\_v** record.
2. Select the **Start Engage** button in the All Actions menu.

If a virtual event is started by an alternative host, and the original host later joins, the original host is given the option to reclaim hosting privileges

Alternative event hosts operate virtual events with similar privileges and processes as the event host. See [Hosting a Virtual Event using Engage](HostingVirtualEvents.htm) for more information.

The following table displays the permissions and privileges available to alternative hosts as compared to the event's original host:

| Functionality | Host | Alternative Host |
| --- | --- | --- |
| Meeting Controls | | |
| Start the virtual event | ✔︎ | ✔︎ |
| Mute/unmute themselves | ✔︎ | ✔︎ |
| Start/stop their video | ✔︎ | ✔︎ |
| Share screen (depending on device) | ✔︎ | ✔︎ |
| View participants list | ✔︎ | ✔︎ |
| Chat with participants | ✔︎ | ✔︎ |
| End meeting | ✔︎ | ✔︎ \* |
| Waiting Room, Mute on Entry, Lock Meeting | ✔︎ | ✔︎ |
| Managing participants | | |
| Mute or Ask to unmute participants | ✔︎ | ✔︎ |
| Stop participant's video | ✔︎ | ✔︎ |
| Ask participant to start video | ✔︎ | ✔︎ |
| Spotlight/Pin a video | ✔︎ | ✔︎ |
| Promote participant to host or alternative host | ✔︎ | ✘︎ |
| Control participant Chat privileges | ✔︎ | ✔︎ |
| Remove participants | ✔︎ | ✔︎ |
| Rename participants | ✔︎ | ✔︎ |
| Mute controls for all participants | ✔︎ | ✔︎ |
| Put participants in Waiting Room | ✔︎ | ✔︎ |
| Admit participants from Waiting Room | ✔︎ | ✔︎ |

\*Only the meeting host can end the meeting. If an alternative host started the meeting as the host and the original host did not join, the alternative host can end the meeting. If the original host joined and reclaimed hosting privileges, only the original host can end the meeting.

### Related Topics

[Hosting a Virtual Event using Engage](HostingVirtualEvents.htm)

[Adding Event Team Members to Events](../Planning/EventTeamMembers.htm)

[Hosting an Engage Meeting on the iPad](../../Multichannel/Engage/Meet/HostMeetingiPad.htm)