Source: https://vaultcrmhelp.veeva.com/doc/Content/CRM_topics/Events/VirtualEvents/RecordingVirtualEvent.htm

## Recording a Virtual Event

End users can record their virtual events via the Record to the Cloud button. Recordings of virtual events are stored in connected PromoMats instances and can be referenced for future training, marketing, or auditing purposes.

**Who can use this feature?**

* End Users - Browser, iPad
* [Recording a Virtual Event](#Recordin)
* Users require Events Management and Engage licenses

### Configuring Virtual Event Recordings for

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)End Users](#)

To configure this feature for end users:

1. Ensure the following features are configured:

   * [Hosting a Virtual Event using Engage](HostingVirtualEvents.htm)
   * [Tracking Virtual Event Attendance](AttendanceTracking.htm)
2. Navigate to **Admin > Users & Groups > Permission Sets**.
3. Select the appropriate permission set.
4. Select the **Objects** tab.
5. Grant the following permissions:

   | Object | Object Permission | Object Types | Fields | Field Permission |
   | --- | --- | --- | --- | --- |
   | em\_event\_\_v | CRE | n/a | * vault\_binder\_path\_\_v * vault\_external\_id\_\_v | Edit |
6. Ensure end users have the **Cloud Recording** [Group Meeting Permissions](../../Multichannel/Engage/ConfiguringEngage/GroupMeetingPermissions.htm) enabled.
7. Navigate to the **Admin > Configuration > Engage Platform Process Administration**.
8. Select **New** in the Vault Login Credential Management section.
9. Enter the following credentials:

   * Vault Name
   * Vault URL
   * User name
   * Password
10. Select **Save** to validate the connection.

### Recording a Virtual Event as

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)End Users](#)

Event organizers can begin recording by selecting the Record to the Cloud button in the All Actions menu.

![](../../../Resources/Images/Events/VirtualEvents/RecordVirtualEvent.png)

End users can pause or end the recording by selecting the Cloud button, then selecting the appropriate action. If a host stops or pauses a recording and then restarts, two recordings are saved.

When the event ends, recordings made are uploaded to the associated PromoMats instance in a new [Vault Binder](https://platform.veevavault.help/en/gr/4390). Documents within the binder are created for each recording from the virtual event.

Only recordings with two or more participants are processed.

The location of the created binder is saved on the em\_event\_\_v record in Vault CRM via the following fields:

* vault\_binder\_path\_\_v – Populates with the URL of the binder document in PromoMats
* vault\_external\_id\_\_v – Populates with the external ID of the binder in PromoMats

### Related Topics

[Tracking Virtual Event Attendance](AttendanceTracking.htm)

[Group Meeting Permissions](../../Multichannel/Engage/ConfiguringEngage/GroupMeetingPermissions.htm)

[Viewing Binders](https://platform.veevavault.help/en/gr/4390)