Source: https://vaultcrmhelp.veeva.com/doc/Content/CRM_topics/Getting_Started/SettingUp/OwnerID.htm

## Managing Owners for Standard Object Records

For standard objects in Vault CRM with an ownerid\_\_v field, the field is always populated on object records. This helps to maintain data consistency throughout Vault CRM. Admins and end users do not need Edit field permission to the ownerid\_\_v field.

### Automatically Populating Owner ID

In Vault CRM, records for standard objects can be created by end users or through integrations without explicitly populating the ownerid\_\_v field. When saving the record, the ownerid\_\_v field is auto-populated with the user who created the record. Once an ownerid\_\_v is assigned, it cannot be cleared.

### Automatically Managing Record Role Owners

If [Dynamic Access Control](https://platform.veevavault.help/en/gr/33946/) is enabled for an object, users can be assigned to different Record Roles in the sharing settings.

![](../../../Resources/Images/GettingStarted/RecordRoleOwners.png)

The ownerid\_\_v field and the Record Role Owner are always kept in sync:

* If an object record is created with the ownerid\_\_v field specified, a Record Role Owner record is created for the user specified in the ownerid\_\_v field
* If an object record is created, but the ownerid\_\_v field is not specified, a Record Role Owner record is created for the user who created the record
* Updating the ownerid\_\_v field updates the manually assigned Record Role Owners
* When the ownerid\_\_v field is updated to a different user, the following occurs:
* The Record Role Owner record corresponding to the previous owner is deleted
* A Record Role Owner record is created for the new owner
* Any other existing Record Role Owner records do not change
* Updating manually assigned Record Role Owners updates the ownerid\_\_v field
* Record Role Owners can only be users, not groups
* The ownerid\_\_v field is only updated if their manually assigned Record Role Owner record is deleted
* If more than one other manually assigned Record Role Owner exists, then the ownerid\_\_v field is populated with the user ID of the new Record Role Owner. The user with the lowest user ID is assigned as the new Record Role Owner.
* Any other existing Record Role Owner records do not change

### Considerations

* To manage the ownerid\_\_v field or custom objects, customers can use application roles and lifecycles. See [Managing Permissions with User Roles](https://platform.veevavault.help/en/gr/69197/) and [Configuring Atomic Security for Objects](https://platform.veevavault.help/en/gr/47850/) for more information.
* The following objects use different logic to auto-populate ownerid\_\_v:
* [inventory\_order\_\_v](../../SampleManagement/ManagingSampleInventory/InventoryOrdering.htm)
* [inventory\_order\_allocation\_\_v](../../SampleManagement/ManagingSampleInventory/InventoryOrdering.htm)
* [sample\_inventory\_\_v](../../SampleManagement/ManagingSampleInventory/CapturingInventory.htm)
* [sample\_order\_transaction\_\_v](../../CallSampling/Disbursements/CreateBRC.htm)

### Related Topics

[Vault CRM Standard Metrics](../../General/VaultCRMStandardMetrics.htm)

[About Dynamic Access Control for Objects](https://platform.veevavault.help/en/gr/33946/)