Source: https://vaultcrmhelp.veeva.com/doc/Content/CRM_topics/SampleManagement/RecordingSampleTransactions/ConfirmReceipt.htm

## Confirming Product Receipt

To disburse products and create sample transactions, end users must confirm they received the products transferred to them in the expected quantities. When a user confirms sample receipt, sample receipt records are generated and the transferred products are added to the user’s calculated quantity for that sample lot. In addition, by creating a paper trail for sample shipments, sample receipt records enable users and organizations to identify lost or missing sample lots.

**Who can use this feature?**

* End Users — Browser
* [Confirming Product Receipt](#Confirmi)
* Users do not require an additional license

### Configuring Confirming Product Receipt for

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)End Users](#)

To configure this feature, ensure [Configuring Sample Management](../ConfiguringSM.htm) is complete.

### Confirming Product Receipt as

[![Closed](../../../../Skins/Default/Stylesheets/Images/transparent.gif)End Users](#)

To confirm pending sample receipt:

1. Navigate to the **Pending Sample Receipts** section of the My Samples tab.
   ![](../../../Resources/Images/SunriseUI/SampleReceipt.png)
2. Select the **Confirm** link for the appropriate sample shipments. The Confirm Receipt pop-up displays.
3. Ensure the **confirmed\_quantity\_\_v** field is correct.

   By default, the confirmed\_quantity\_\_v field is automatically populated with the expected quantity. To require users to manually input a number for confirmed\_quantity\_\_v, see [Requiring Users to Manually Confirm Sample Quantities](ManuallyConfirmQuantity.htm).
4. Enter **Confirmed Comments** for notes regarding the sample shipment or discrepancies in sample quantity or type (optional).
   ![](../../../Resources/Images/SunriseUI/ConfirmSampleReceipt.png)
5. Select **Save** to confirm sample receipt.

When a user confirms sample receipt, the following automatically occurs:

* A sample\_transaction\_\_v or sample\_order\_transaction\_\_v record with the object type receipt\_\_v is created. The ownerid\_\_v field on the transfer record is set to the user confirming receipt.
* The corresponding sample lot is added to the user’s list of active Sample Lots. By default when a new sample lot is transferred to the user, it is automatically marked as active. This is determined by the enable\_receipt\_activation\_\_v Veeva Setting, which is enabled as part of [Configuring Sample Management](../ConfiguringSM.htm).
* On the sample\_transaction\_\_v or sample\_order\_transaction\_\_v transfer record the user is confirming, the received\_\_v checkbox is selected and the discrepancy\_\_v formula field calculates the difference between the quantity\_\_v and confirmed\_quantity\_\_v fields. If the confirmed quantity does not match the expected quantity for the shipment, a discrepancy is recorded.

If the receipt is created through data load or integration with an external system, the ref\_transaction\_id\_\_v field is not populated

### Related Topics

[Requiring Users to Manually Confirm Sample Quantities](ManuallyConfirmQuantity.htm)

[Grouping Sample Receipts](GroupingReceipts.htm)

[Transferring Products](TransfertoOtherUsers.htm)